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Sending Records to the CARC |
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The City Archives and Records center accepts records into its holdings by a process known as accessioning. The process utilizes a records transmittal form that details the records being sent to the City Archives, by which department, and when.
The department should fill out all or most of the information on the left side of the records transmittal. The Retention Schedule can help narrow down what series title the records would fall under.
If you need records transmittals please let City Archives staff know and we will deliver some to you.
| Records Transmittal |
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Once the left side of the Records Transmittal is filled out, contact City Archives staff to pick up the records. Staff will pick the records up to accession them into the City Archives. We fill out the right side of the sheet and then send a copy back to you.
Requesting Records |
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To request records from the City Archives send an email to either awright@grcity.us or mellis@grcity.us.
To locate and pull a box that you need CARC staff needs to know four things:
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These can all be found in the Shelf List table
If you need to request a specific file from a box, we also need the file title or a number associated with the file, such as a project file.
We will then deliver the records, or you may pick the records up, and request that you sign the reference request form that we use to track which deliveries are in process
| Records Transmittal |
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