Admin and Human Resources eManagement System Overview

• The Admin & HR eManagement System (AHReMS) is an online system designed to manage routine Administrative activities relating to staff of NAFDAC.

• The AHReMS portal currently has the following services for staff users

  • Staff Registration and Profile View
  • Leave Management System
  • Payslips Management System

• The services available on the HR portal can be accessed via the retractable navigation pane on the left side of the portal home page.
  • The Leave Requests Menu contains a leave request form that is active only when a staff is entitled to apply for leave. It also displays statistics of the details of staff leave entitlements.
  • The Approvals Menu displays a list of all leave approvals and a link to download/print any selected approval

• The Pay Slip Menu displays a list of the available payslips uploaded to the portal for each staff to view/download.
• The Check E-mail Link opens the staff NAFDAC email page in a new tab to login and access emails.
• The NAFDAC Online Menu displays a sub-menu of links to all NAFDAC operational portals which open in new tabs.
• Users can change password and profile photo, update contact information and sign out of the portal from the navigation pane.

• Upon successful login of staff into the portal, the HR portal provides a dasboard of the Staff profile with the HR directorate.

• Other statistics are also provided to ensure that each staff is conscious of time spent in the Agency.

• Where there are any observed discrepancies in staff details, such affected staff is expected to contact the HR Directorate for an update.

• Approving officers get email notification when the application requires their endorsement.

• Staff applying for leave gets email notification when leave is approved.

• Application moves through approving officers in order of the list of approvals.

• Each approving officer recommends until it gets to the final approving officer where it is then approved.

• Approved Leave applications will appear in the Approvals Page and an e-Approval is generated when the staff clicks on the Download/Print e-Approval Letter.

• Leave e-Approval

• Pay slips records are displayed when staff selects the Pay Slip Menu and an e-copy of the payslip can be downloaded when the staff clicks on the Download Pay Slip button.

• Pay slip downloaded

In addition to the services on the AHReMS for staff, this portal currently provides other services for the Admin and HR Directorate which include:

• Leave Roster Management System
• Staff Movement System
• Payslips Upload facility
• Promotions Management System

The AHReMS also shows prospect in the areas of:

• Automation of Performance Appraisal for staff
• Alert systems for staff payment notification and other important events
• Complementary system for dissemination of information.

Amongst many benefits, the deployment of the AHReMS for NAFDAC will lead to:

• Efficient Staff Management.
• Relative ease and accuracy of records generation, storage, security and accessibility.
• Improvement in accountability and transparency of Admin and HR operations which will boost staff confidence.

• Cost and competencies required to develop and maintain robust IT systems
  • Secure hosting of specialized software could be relatively expensive.
  • Specialized competencies are required to manage cloud servers for performance tunning and general support.

• The AHReMS is built on a programming model that ensures security.
  • This requires very stable and fast internet link to guarantee usability.
  • The Agency will therefore need to significantly improve on the internet links acquired for all NAFDAC offices.