Jake & Mya

Custom wedding command center

📍 Gold Mountain Ranch, Ouray, Colorado

📅 October 10, 2026

👥 50 guests

🥃 Manhattan in the Meadow

Budget health

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Estimated total range against your $30,000 target. The $14K venue is already locked in.

Midpoint estimate $0 Target $30,000

Committed (booked / paid)

$0

Still to quote / decide

$0

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  <div class="ch"><h3>Where the money goes</h3><span class="tag sage">top categories</span></div>
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Task progress

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Across your Lock first, Book next, and design tasks. The four "Now" items below are what move the needle most.

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  <h3>Guest list</h3>
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    <div><div class="lab">On the Top 50</div><div class="big" id="dashTop">0</div></div>
    <div><div class="lab">Open seats</div><div class="big" id="dashOpen">0</div></div>
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  <div style="font-size:12.5px;color:var(--muted);font-family:'Spline Sans Mono',monospace;letter-spacing:.06em;text-transform:uppercase;margin-bottom:5px">Side balance · Top 50</div>
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    <span><span class="dot" style="background:#6e7b5b"></span>Jake <b id="sideJake">0</b></span>
    <span><span class="dot" style="background:var(--brass)"></span>Mya <b id="sideMya">0</b></span>
    <span><span class="dot" style="background:var(--blue)"></span>Both <b id="sideBoth">0</b></span>
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  <h3>Confirm in writing</h3>
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    <li>Venue approval for 50 people</li>
    <li>Lodging spaces included + how many sleep on property</li>
    <li>What furniture, linens, bar &amp; tables are included</li>
    <li>Road, parking, shuttle, noise, candle &amp; cleanup rules</li>
    <li>Whether BYOB beyond wine/mocktails is allowed</li>
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Do this now

Your four highest-priority decisions. Everything else waits on these.

The guiding rule

Spend on what guests feel — food, warm lighting, a great bar moment, photography, and comfortable seating. Save on flowers, favors, extra signage, and decor in spaces nobody uses.

With the venue locked at $14,000, the rest of the wedding should aim for roughly $16,000 before optional upgrades to stay near the $30K plan.

Budget ranges

Each line carries a low–high range and a status. The totals below include every active row (venue included). Edit anything inline — it recalculates instantly.

Category	Item	Status	Low	High	Notes

Base range$0

+10% buffer$0

+15% buffer$0

+20% buffer$0

Per guest$0

Day-of needs by zone

Your practical rental, purchase, and quote list. Each line names the item, quantity, price range, purpose, and how it fits Manhattan in the Meadow.

Guest list manager

Move people between Top 50, Reserve, and Removed by changing their status. The dashboard counts update automatically.

Top 50

0

Open spots

0

Reserve

0

Total names

0

All A-list plus B-list names fill the Top 50. Edit anyone in the "All guests" tab.

Reserve holds C-list and unrated names until you promote them.

Lodging & shuttles

The venue's site lists onsite lodging for up to ~18 guests, plus the Overlook for 4 more (~22 on property). Assign sleepers below and keep day-of pickup timing clear. Note: no transportation cost is carried in the budget — this section is planning only.

On-property lodging

Room / space	Beds	Assigned	Notes
Honeymoon suite	Couple suite	Bride & groom	Confirm access & privacy.
Primary suite 1	Confirm	TBD	Immediate family or weekend helpers.
Primary suite 2	Confirm	TBD	TBD.
Bedroom / bunk space	Confirm	TBD	TBD.
Extra room / loft	Confirm	TBD	Don't overfill if it creates hosting stress.

Shuttle math

With ~12 seats per run and 50 people, plan multiple trips or vehicles. If the ceremony starts at 3:30 PM, one vehicle doing 25-minute loops is too tight unless guests arrive early.

Run	Pickup	Seats	Guests
1	2:00 PM	12	Early family / older guests
2	2:20 PM	12	Hotel group 1
3	2:40 PM	12	Hotel group 2
4	3:00 PM	12	Only if timing allows

Food & menu

The wedding dinner is where the budget should feel generous. Keep weekend food casual so the main meal stays special.

Wedding dinner

Starter	TBD
Entrée	Steak, pasta, or Italian dinner direction
Dessert	Tiramisu towers, affogato, or raspberry cake
Note	Jake & Mya's favorite food is steak and pasta.

Weekend food

Friday: charcuterie — meats, cheese, olives, pickles, apricots, nuts, chocolate, popcorn, chips & salsa.
Sat breakfast: Greek yogurt, granola, strawberries, blueberries, bagels & cream cheese.
Sat dinner: Greek salad, rotisserie chicken, cucumber, tomatoes, olives, feta, dressing, baguettes.
Sun lunch: chicken salad sandwiches, chips, carrots, celery, apples, Hawaiian rolls.

Questions for the chef

Do you bring servers?
Servers, bussers, bartender, kitchen help.
Now
Are rentals included?
Plates, bowls, flatware, glasses, serving pieces.
Now
Who handles cleanup?
Kitchen, trash, food waste, rentals.
Now

Design system

Manhattan in the Meadow — inspired by Ralph Lauren's Double RL (RRL): aged leather, dark wood, antique brass, velvet, tailored silhouettes, and editorial styling, dropped into a wild mountain setting. The ranch is the meadow; you bring just enough to create the Manhattan.

Palette

Espresso / black coffee
Bar, signage, dinner accents, suit.

Aged leather / tobacco
Lounge, benches, wood, frames, rugs.

Antique brass
Candle holders, lamps, frames.

Cream / warm ivory
Linens, paper, menus, base tone.

Olive / sage
Greenery, napkins, natural tie-in.

Rust / terracotta
Fall accent, florals, paper details.

Muted mountain blue
Small accent, not the main color.

Floral direction

Minimal flowers — the ranch and mountains carry the scene.
Bud vases instead of large centerpieces.
White flowers, blue hydrangea accents, greenery, grasses, branches, warm-toned florals.
Skip a large floral arch unless budget grows.
Candlelight, lamps, dark wood, and textiles for atmosphere.

Look & feel

Rustic cocktail bar in a field.
Dark wood, aged leather, velvet, brass, ivory paper, warm lamps.
Tailored and elegant, not barn-rustic.
One strong lounge/bar zone instead of decorating everywhere.
Elegant outdoor dinner with long-table warmth.

Attire direction

Suits: charcoal, espresso brown, olive, or navy — textured or lightweight seasonal wool.
Tailored and elegant, not barn-rustic. Think Double RL, not country.
Bride: clean, fashion-forward, editorial — lean away from boho if you want the urban edge.
Polished but not black-tie, unless you want that contrast.

The RL inspiration

The concept comes from Ralph Lauren's Double RL world — "a rustic cocktail bar set in the middle of a field," with moody lamps, velvets, hardwoods, and aged leather.

Avoid: mason jars, burlap, bright wildflower overload, overly playful rustic script, and "barn wedding" styling. The mountains plus a few strong objects — bar, benches, lamps, leather, wood, candles, wine, tailored clothes — carry the whole look.

Tasks & timeline

Work top-down: lock the foundation, book the core vendors, then design. Checking items here updates the dashboard progress ring.

Planning timeline → October 10, 2026

NowConfirm capacity, budget, Top 50, venue contract, lodging count, coordinator, chef candidates, rental package, shuttle approach.

Next 2 weeksBook core vendors: coordinator, chef, photographer, rentals, shuttle, music/audio.

After vendorsFinalize palette, fonts, floral direction, attire, Canva templates.

Invitation phaseSend invites with lodging, shuttle, altitude, dress code, RSVP deadline, dietary fields.

Final 6 weeksClose RSVPs, lock seating, print day-of paper, confirm rentals & menu, pack bins, stop redesigning.

Vendors & sourcing

Start local to Ouray & Montrose to cut delivery fees. Rent specialty items, borrow church basics, buy only what you can reuse or resell.

Vendor tracker

Category	Vendor	Contact	Quote	Notes
Venue	Gold Mountain Ranch	Jes / venue team	$14,000 confirmed	Confirm 50-person approval, included furniture, candles, BYOB, parking, shuttle, weather backup.
Rentals	Western Slope Party Rentals	Montrose, CO	TBD	Tables, chairs, linens, flatware, bars, AV, tents.
Rentals / Florals	Alpine Events	Montrose, CO	TBD	Rentals, florals, lounge, lighting, candles, tabletop.
Lounge / Styling	Kosi Rentals	Western Colorado	TBD	Leather, velvet, rugs, styled lounge pieces only if needed.
Church / Borrowed	Church inventory	TBD	$0 to TBD	Linens, vases, easels, serving pieces, dispensers, cords, coolers.

Venue team — who to contact

Person	Role	For
Jes	Director of Guest Experiences & Partnerships	Main planning contact — email her first. Capacity, included furniture, gathering spaces, preferred vendors, candle/alcohol rules, weather backup.
Dustin	Onsite Property Manager	Property & seasonal readiness, access, load-in.
Keller	Operations Manager	Operations & long-term stewardship.
Logan	Founder, Via Ferrata / Basecamp Ouray	Adventure / activity side of the ranch.
Rick & Sandra	Founders	Discovered & developed the property.

First question for Jes: "Can we host 50, or is the firm cap ~40? If 50 is allowed, what changes in cost, bathrooms, parking, insurance, rentals, staffing, and layout?"

Church linens & borrowed inventory

Borrow before you rent — linens, vases, and signage stands quietly add up to hundreds. Ask about:

Linen sizes
6-ft & 8-ft rectangular cloths, round cloths, cocktail-table linens, cloth napkins, table runners.

Also ask for
Table numbers, vases, candles & holders, serving trays, drink dispensers, easels, tablecloth clips, extension cords, portable speakers, sign stands.

Confirm
Colors (white, ivory, black, seasonal), how many are clean & usable, whether they must be professionally washed before return, and if there's an inventory list.

Do
Take photos of everything available so you can compare against the wedding look.

Message to send

Hey! I'm working through wedding rental and decor planning today and wanted to check whether the church has any linens or table items we might be able to borrow before we rent everything. Do we have tablecloths, runners, napkins, vases, easels, signage stands, serving trays, drink dispensers, or anything like that in storage? If so, do you know what sizes, colors, and quantities we have? I can also come by and take inventory if that's easier.

Where to get tables & rentals

Source	Use for / why
Gold Mountain Ranch	Included benches, tables, spaces, lighting — use before renting (no delivery fee).
Western Slope Party Rentals (Montrose/Ridgway)	First call — tables, chairs, linens, bars, flatware, AV, tents. Local = cheaper delivery.
Alpine Events (Montrose)	Rentals + florals/decor bundled — one delivery fee.
Premiere Special Events (Telluride)	Tents, glassware, seating, linens. Knows San Juan mountain weddings — prevents costly access/weather mistakes.
Kosi Rentals (Western CO)	One lounge set, rugs, styled bar pieces — focal pieces only.
Elite Events / Mountain State (Grand Junction)	Larger inventory & good backup quotes — compare delivery vs. Montrose.
Church inventory	Linens, vases, easels, trays, dispensers, cords — can save hundreds.
Costco · Sam's · Walmart · Home Depot · Lowe's · Facebook Marketplace · Buy Nothing	Folding tables, coolers, candles, frames, lamps — buy only if reusable/resellable.

Why local is cheaper: Montrose/Ridgway is far closer than Denver, so delivery & pickup cost less. Bundling tables + chairs + linens + bar with one company cuts repeat delivery fees. Borrow church basics, rent only what's missing, and buy only what you'll reuse.

Rent vs. buy

Rent
Tables, chairs, benches, linens, plates, flatware, glassware, bar, lounge furniture, rugs, dance floor, tent, sound.

Borrow first
Church linens, vases, easels, frames, trays, dispensers, coolers, cords, table numbers.

Buy if reusable
Candles, battery lamps, signs, frames, guest book items, emergency bins, weekend food.

Skip / minimize
Favors, huge florals, champagne toast, full bar, oversized dance floor, excess signage.

Canva & print list

Tackle these after guest logistics and the visual system are locked. Everything should share the same palette and fonts.

Guest-facing

Invitation
5×7, formal details.
July
Details card
Hotels, shuttle, altitude, dress code.
July
Website graphics
Same palette & fonts.
July

Wedding-day paper

Menu cards
After final menu.
Sept
Name cards
From seating chart.
Sept
Seating chart
After RSVPs close.
Sept

Signs

Welcome sign
Bar menu
Guest book sign
Shuttle pickup & return signs
Unplugged ceremony sign (optional)

Open notes

A flexible scratchpad for ideas, vendor notes, family questions, and decisions.