Monthly Quality Performance Report

October 2025

Quality Assurance Team

2025-11-22

Quality Overview - October 2025

Key Metrics

  • Total Units Shipped: 124,850
  • Returns Received: 1,873
  • Overall Return Rate: 1.50% Improved from 1.82%
  • Top Issue: Cosmetic Damage (38%)
  • Customer Satisfaction: 94.2% (2.1 pp)

Monthly Trend

Return Rate Trend (Last 12 Months)

Return Processing Flow

%%{init: {'theme': 'base', 'themeVariables': { 'primaryColor': '#003087', 'lineColor': '#444'}}}%%
flowchart TB
    A[Customer Initiates Return] --> B{RMA Created?}
    B -->|Yes| C[Product Received at Warehouse]
    B -->|No| Z[Return Rejected]
    C --> D[Initial Inspection]
    D --> E{Category?}
    E -->|Cosmetic| F[Refurbishable?]
    E -->|Functional Defect| G[Send to Quality]
    E -->|No Fault Found| H[Customer Misuse / NFF]
    F -->|Yes| I[Refurbish & Restock]
    F -->|No| J[Scrap / Recycle]
    G --> K[Root Cause Analysis]
    K --> L[CAPA Issued]
    H --> M[Return to Customer or Credit]
    I & J & L & M --> N[Close RMA]
    classDef highlight fill:#d7191c,stroke:#333,color:white
    class F,J highlight

Important

38% of returns are cosmetic → Major opportunity in packaging improvement

Detailed Analysis

Month Year Shipped Returns Rate_pct
May 2025 112300 2048 1.82
Jun 2025 118900 2140 1.80
Jul 2025 115600 2055 1.78
Aug 2025 120100 2184 1.82
Sep 2025 122800 2026 1.65
Oct 2025 124850 1873 1.50

Top 5 Return Reasons

Rank Reason Count % Trend vs Prev. Month
1 Cosmetic Damage 712 38% +5%
2 Dead on Arrival 343 18% -12%
3 Wrong Item Shipped 218 12% Stable
4 Performance Issue 187 10% +8%
5 Customer Changed Mind 162 9% Stable

Key Actions & Next Steps

  • Packaging redesign for Delta Max → Pilot in November
  • Enhanced outgoing QA checklist implemented Nov 1st
  • Supplier audit scheduled for cosmetic part vendors
  • Target for November: < 1.4% return rate

Questions?

Contact: quality@company.com