1. Main purpose of the role
- To capture all data into the relevant systems.
- To provide administrative services, information management, and reporting systems support.
Job Advert: Patient Administration Clerk
Anova Health Institute NPC
2025-08-26
Job Title: Patient Administration Clerk – 419
Posts
Reports to: Project Manager
Job location: Limpopo Department of Health
facilities
(Capricorn District – 105, Mopani District – 114, Sekhukhune District –
78, Vhembe District – 122)
Contract type & Duration: Fixed Term Contract (6
Months)
Closing Date: 28 August 2025
2. Duties and Responsibilities
Key Performance Areas
- Capturing patients’ information on PHIS/DHIS and other
systems.
- Maintain patient appointments and schedules.
- Manage patient files.
- Typing of reports.
Patient Registration & Filing
- Collect patient personal and demographic information.
- Open patient files and issue appointment cards.
- Capture encounter details, compile and label patient records.
- Ensure routine pre-retrieval of files.
Capturing of Patients’ Information
- Capture patient data in TB/HIV systems, Web DHIS, TIER.Net,
etc.
- Extract data from relevant source registers.
- Generate Line Lists and Data Validation Lists.
Data Management & Reporting
- Use SOPs for data management and quality assurance.
- Compile and submit daily/weekly/monthly/quarterly reports.
- Participate in data quality improvement.
- Ensure confidentiality and compliance.
- Encourage data use within facilities.
3. Minimum Qualifications and Experience
- National Diploma / Bachelor’s Degree in Administration, Financial
Management, Accounting, or equivalent (NQF 6, SAQA-recognized).
- Prepared to work shifts (including nights, weekends, public
holidays).
- Computer literacy (MS Outlook, Word, Excel, PowerPoint, virtual
platforms).
- Knowledge of DoH information systems (HPRS, DHIS, TIER.Net)
advantageous.
- Valid driver’s license advantageous.
4. Application
Apply online: Application Link
Notes to Applicants
- You will undergo a screening assessment during your
application.
- Have your CV ready to upload before submission.
- Choose the facility closest to your home.
- Shortlisted candidates will do a practical test and interview.
- No payment is required to apply.
- Anova reserves the right not to fill posts.
- If no feedback within 2 weeks, consider your application unsuccessful.
5. Available Facilities
| Vhembe District | Sekhukhune District | Mopani District | Capricorn District |
|---|---|---|---|
| Beaconsfield Clinic x 1 | Boschkloof Clinic x 1 | Basani Clinic x 2 | Alldays Clinic x 1 |
| Bungeni CHC x 2 | Burgersfort Clinic x 1 | Bellevue Clinic x 2 | Ambergate Clinic x 2 |
| De Hoop Clinic x 1 | Dichoeung Clinic x 1 | Benfarm clinic x 2 | Block 14 Clinic x 1 |
| Dzingahe Clinic x 1 | Dikgalaopeng Clinic x 1 | Carlotta Clinic x 2 | Blouberg CHC x 2 |
| Dzwerani Clinic x 1 | Eerstegeluk Clinic x 1 | Charlie Rangaan Clinic x 3 | Boschplaats clinic x 1 |
| Folovhodwe Clinic x 1 | Elandsdoorn Clinic x 1 | Dan Village Clinic x 1 | Botlokwa Gateway Clinic x 2 |
| Fondwe Clinic x 1 | Elandskraal Clinic x 1 | Dr Hugo Nkabinde Clinic x 2 | Buffelshoek Clinic (Blouberg) x 1 |
| Ha-mutsha Clinic x 1 | Goedgedach Clinic x 1 | Duiwelskloof CHC x 3 | Buitestraat Clinic x 2 |
| Helderwater Clinic x 1 | Groblersdal Clinic x 1 | Dzumeri CHC x 2 | Burgerecht Clinic x 1 |
| Kulani Clinic x 2 | HC Boshoff CHC x 1 | Giyani CHC x 2 | Byldrift Clinic x 1 |
| Kuruleni Clinic x 1 | Hlogotlou Clinic x 1 | Grace Mugodeni CHC x 3 | Chuene clinic x 1 |
| Kutama Clinic x 2 | Ikageng Clinic x 1 | Humulani Clinic x 2 | De Vrede Clinic x 3 |
| Levubu Clinic x 2 | Jane Furse Gateway Clinic x 1 | Jamela Clinic x 1 | Dendron Clinic x 2 |
| Louis Trichardt Clinic x 2 | Klipspruit Clinic x 1 | Julesburg CHC x 2 | Dikgale Clinic x 2 |
| Lwamondo Clinic x 1 | Kwarrielaagte Clinic x 2 | Kgapane Clinic x 1 | Evelyn Lekganyane Clinic x 2 |
| Madimbo Clinic x 2 | Madibong Clinic x 2 | Khakhala-Hlomela Clinic x 2 | Gideon Clinic x 1 |
| Madombidzha Clinic x 2 | Magalies Clinic x 1 | Khujwana Clinic x 1 | Helene Franz Gateway Clinic x 2 |
| Magwedzha Clinic x 2 | Magukubjane Clinic x 1 | Kremetart Clinic x 2 | Indermark Clinic x 1 |
| Makahlule Clinic x 1 | Makeepsvlei Clinic x 1 | Lebaka Clinic x 1 | J Mamabolo Clinic x 1 |
| Makhado CHC x 2 | Mamone Clinic x 1 | Lenyenye Clinic x 3 | Krantzplaas Clinic x 1 |
| Makonde Clinic x 1 | Mampana Clinic x 1 | Lephepane Clinic x 2 | Kromhoek Clinic x 1 |
| Makuleke Clinic x 1 | Manganeng Clinic x 1 | Letaba Gateway Clinic x 1 | Lebowakgomo Clinic x 1 |
| Makuya Clinic x 2 | Mankotsane Clinic x 1 | Letsitele Clinic x 1 | Lebowakgomo Gateway Clinic x 1 |
| Malamulele Clinic x 2 | Marble Hall Clinic x 1 | Loloka Clinic x 1 | Mafefe Clinic x 2 |
| Manavhela Clinic x 1 | Marulaneng Clinic (Makhuduthamaga) x 1 | Lorraine Clinic x 1 | Makanye Clinic x 2 |
| Manenzhe Clinic x 1 | Marulaneng Clinic (Marble Hall) x 1 | Lulekani CHC x 3 | Makgato Clinic x 2 |
| Manyima Clinic x 1 | Maseven Clinic x 1 | Maake Clinic x 1 | Makotopong clinic x 2 |
| Marseilles Clinic x 2 | Mashabela Clinic x 1 | Maphale Clinic x 1 | Mamotshwa Clinic x 2 |
| Mashamba Clinic x 1 | Matlala Gateway Clinic x 1 | Makgope Clinic x 1 | Manamela Clinic x 2 |
| Mashau Clinic x 1 | Matsageng Clinic x 1 | Makhushane Clinic x 1 | Mankweng Clinic x 2 |
| Masisi Clinic x 1 | Matsepe Clinic x 1 | Makhuva Clinic x 3 | Mankweng Gateway Clinic x 2 |
| Matavhela Clinic x 1 | Mecklenburg Gateway Clinic x 1 | Mamaila Clinic x 1 | Mapodu Clinic x 2 |
| Matsa Clinic x 1 | Mmotoaneng Clinic x 1 | Mamitwa Clinic x 2 | Maraba Clinic x 1 |
| Matsheka Clinic x 1 | Moganyaka Clinic x 1 | Mapayeni Clinic x 1 | Mashashane Clinic x 1 |
| Mavambe Clinic x 2 | Mohlaletse Clinic x 2 | Maphalle Clinic x 1 | Mathabatha Clinic x 1 |
| Mbokota Clinic x 1 | Motetema Clinic x 1 | Mariveni Clinic x 1 | Matlala Clinic (Aganang) x 2 |
| Mhinga Clinic x 2 | Motlolo Clinic x 1 | Mashishimale Clinic x 2 | Matoks Clinic x 1 |
| Midoroni Clinic x 1 | Motsepe Clinic x 1 | Matswi Clinic x 1 | Mogoto Clinic x 1 |
| Mphambo CHC x 2 | Moutse East Clinic x 1 | Mawa Clinic x 1 | Mohodi Clinic x 1 |
| Mpheni Clinic x 1 | Moutse West Clinic x 1 | Meedingen Clinic x 1 | Moletjie Clinic x 2 |
| Mphephu Clinic x 1 | Mphanama Clinic x 1 | Middelwater Clinic x 1 | Moletlane Clinic x 1 |
| Mtititi Clinic x 1 | Naboomkoppies Clinic x 1 | Modjadji V Clinic x 2 | Montz clinic x 1 |
| Mukhomi Clinic x 1 | Nchabeleng CHC x 1 | Mogapeng Clinic x 1 | Mothiba Clinic x 2 |
| Mukula Clinic x 1 | Nchabeleng Clinic x 1 | Mogoboya Clinic x 1 | Mphahlele Clinic x 2 |
| Muledane Clinic x 1 | Ngoabe Clinic x 1 | Moime clinic x 2 | My Darling Clinic x 1 |
| Mulenzhe Clinic x 1 | Nkoana Clinic x 1 | Mokgwathi Clinic x 1 | Naledi clinic x 1 |
| Musina Clinic x 2 | Penge CHC x 1 | Morutji Clinic x 2 | Nobody Clinic x 2 |
| Mutale CHC x 2 | Phaahla Clinic x 1 | Motupa Clinic x 2 | Nthabiseng Clinic x 3 |
| Nancefield Clinic x 2 | Phaahlamanoge Clinic x 1 | Muhlaba Clinic x 1 | Parliament Clinic x 1 |
| Nghezimani Clinic x 1 | Phasha Clinic x 1 | Namakgale A Clinic x 2 | Persie Clinic x 2 |
| Nkhensani Clinic x 1 | Phatantsoane Clinic x 1 | Namakgale B Clinic x 2 | Perskebult Clinic x 2 |
| Ntlhaveni C Clinic x 1 | Philadelphia Gateway Clinic x 2 | Ngobe Clinic x 2 | Phuti Clinic x 2 |
| Olifantshoek Clinic x 1 | Phokoane Clinic x 1 | Nkhensani Gateway clinic x 1 | Rakgoatha Clinic x 1 |
| Pfanani Clinic x 2 | Praktiseer Clinic x 2 | Nkomo B Clinic x 1 | Ramokgopa Clinic x 1 |
| Phadzima Clinic x 2 | Probeerin Clinic x 1 | Nkowankowa CHC x 2 | Rethabile CHC x 5 |
| Phiphidi Clinic x 2 | Rammupudu Clinic x 1 | Nyavana Clinic x 1 | Seakamela Clinic x 2 |
| Rabali Clinic x 2 | Riba Clinic x 1 | Ooghoek Clinic x 1 | Sebayeng Clinic x 2 |
| Rambuda Clinic x 1 | Rietfontein Clinic of HC Boshoff x 1 | Phalaborwa Busstop Clinic x 2 | Sehlale clinic x 1 |
| Rumani Clinic x 1 | Schoonoord Clinic x 1 | Ramotshinyadi Clinic x 2 | Semenya Clinic x 2 |
| Shayandima Clinic x 1 | Selala Clinic x 1 | Rotterdam Clinic x 1 | Seshego I Clinic x 2 |
| Shigalo Clinic x 2 | Selepe Clinic x 1 | Sekgopo Clinic x 2 | Seshego II Clinic x 2 |
| Shikundu Clinic x 1 | Sephaku Clinic x 1 | Senobela Clinic x 1 | Seshego III Clinic x 2 |
| Shingwedzi Clinic x 1 | Setlabosoane Clinic x 1 | Shikhumba Clinic x 1 | Seshego IV Clinic x 1 |
| Sibasa Clinic x 2 | St Rita’s Gateway Clinic x 1 | Shiluvana CHC x 2 | Slypsteen Clinic x 1 |
| Sterkstroom Clinic x 1 | Swaranang Clinic x 1 | Shivulani Clinic x 3 | Towerfontein Clinic x 1 |
| Thengwe Clinic x 1 | Taung Clinic x 1 | Shotong Clinic x 1 | Unit R Clinic x 1 |
| Thohoyandou CHC x 2 | Toitskraal Clinic x 1 | Skimming Clinic x 2 | |
| Thondotshivhase Clinic x 1 | Tshehlwaneng Clinic x 1 | Thomo Clinic x 2 | |
| Tiyani CHC x 2 | Tswaing Clinic x 1 | Turkey clinic x 1 | |
| Tlangelani Clinic x 1 | Van der Merwes Kraal Clinic x 1 | Tzaneen Clinic x 2 | |
| Tshakhuma Clinic x 1 | Vlaakplaas Clinic x 2 | Zava Clinic x 1 | |
| Tshaulu Clinic x 1 | Zaaiplaas Clinic x 1 | ||
| Tshififi Clinic x 1 | |||
| Tshifudi Clinic x 1 | |||
| Tshikundamalema Clinic x 1 | |||
| Tshikuwi Clinic x 2 | |||
| Tshilwavhusiku CHC x 2 | |||
| Tshimbupfe Clinic x 1 | |||
| Tshino Clinic x 2 | |||
| Tshiombo Clinic x 1 | |||
| Tshisaulu Clinic x 2 | |||
| Tshiungani Clinic x 1 | |||
| Tswinga Clinic x 2 | |||
| Valdezia Clinic x 1 | |||
| Vhambelani Maelula Clinic x 1 | |||
| Vhufuli Tshitereke Clinic x 1 | |||
| Vleifontein Clinic x 1 | |||
| Waterval Clinic x 2 | |||
| William Eddie CHC x 2 |