BUA 345 - Lecture 5

Descriptive Analytics with Pivot Tables Cont’d

Housekeeping

HW 2 is due Monday, 1/27/25

HW 3 is now posted and is due 2/3/25

Today’s plan

• Pivot Tables Continued
  • Answering questions with multiple skills
• In Class preview of HW 3 - Question 1

In-class Polling (Session ID: bua345s25)

Lecture 5 In-class Exercise - Q1-Q2

Question 1. Which movie in 2024 had the most days as the number one grossing film?

Question 2. How many days in 2024 was this movie at number one.

Pivot Tables - Descriptive Statistics

• Worksheet 1 contains U.S. domestic flight data for November and December

• How many PASSENGERS flew from San Francisco to Chicago, IL on UNITED?

• There is no need to parse text in Worksheet 1 so start by converting these data to an Excel Table (Insert > Table):

Descriptive Statistics Cont’d

1. Click any cell within table, so that ‘Table Design’ tab is visible.

2. Click Summarize with PivotTable.

3. Put the Pivot Table on the Existing Worksheet in location F1.

4. Specify the Pivot Table fields as shown.

Lecture 5 In-class Exercise - Q3

Question 3. How many CARRIERS (airlines) are included in the flights data set on Worksheet 1

Descriptive Statistics Cont’d

5. Insert slicers for

   • ORIGIN: San Francisco, CA

   • DESTINATION: Chicago, Il

6. OPTIONAL: Click the comma in the Number group and round to whole numbers to make the data more readable.

Lecture 5 In-class Exercise - Q4-Q6

Question 4. How many CARRIERS flew from San Francisco to Chicago?

Question 5. How many passengers flew on United from San Francisco to Chicago.

• Round answer to closest thousand (K).

Question 6. What percentage of all passengers flying this route flew on United (in Worksheet 1).

• HINT: Right click on the Sum of Passengers column and select the Show Values As option, % of Column Total.

• Round answer to closest whole number.

Parsing and Summarizing Data

• Worksheet 2 also contains flight passenger data.

• We want to know how many passengers on Southwest Airlines flew from anywhere in Illinois (IL) to anywhere in Pennsylvania (PA).

• In order to answer this question, we have to first parse the ORIGIN / DESTINATION in to four separate columns:

  • ORIGIN CITY
  • ORIGIN STATE
  • DESTINATION CITY
  • DESTINATION STATE

Parsing with two Delimiters

1. Select the ORIGIN > DESTINATION column.

2. Click Text to Columns on the Data tab.

3. Specify Delimited, default, in the pop-up and click next.

4. Update the column headers to be the following.

   • ORIGIN CITY, ORIGIN STATE
   • DESTINATION CITY, DESTINATION STATE

Summarizing Parsed Data

1. Convert Worksheet 2 to an Excel Table (Insert > Table)

2. Click Summarize with PivotTable.

3. Put the Pivot Table on the Existing Worksheet in location H1.

4. Specify the fields in the Pivot Table as shown.

Summarizing Parsed Data Cont’d

1. Click on any cell in the Pivot Table and click Insert Slicers

2. Select ORIGIN STATE and DESTINATION STATE and click OK.

3. Select IL in the ORIGIN STATE slicer and PA in the DESTINATION STATE slicer.

4. Answer the following questions using the filtered parsed data.

Lecture 5 In-class Exercise - Q7-Q8

Question 7. How many passengers on Southwest Airlines flew from anywhere in Illinois (IL) to anywhere in Pennsylvania (PA).

• Round answer to closest thousand (K).

Question 8. What percentage of all passengers flying between these two state flew on Southwest?

• HINT: Right click on the Sum of Passengers column and select the Show Values As option, % of Column Total.

Summarizing Data by Group

Worksheet 3 contains the Titanic data from previous lectures.

• Note that all duplicates have already been removed.

• We want to determine what percent of all survivors were under 10 years old.

1. Convert these data to an Excel Table (Insert > Table).

2. Click Summarize with PivotTable.

3. Put the Pivot Table on the Existing Worksheet in location H1.

Summarizing Data by Group Cont’d

1. Start by setting up the Pivot Table Fields as shown.

2. Notice that this creates a column for each age which is not ideal.

Grouping Data

1. Click on any of the column headers that you want to group.

2. Right-click and click Group in the menu that appears.

3. Complete the pop-up box as shown.

Lecture 5 In-class Exercise - Q9-Q11

Question 9. How many survivors of the Titanic were under 10 years old?

Question 10. What percent all survivors of the titanic were under 10 years old?

• HINT: Right click on the Sum of Passengers column and select the Show Values As option, % of Row Total.

Question 11. Children under 10 had the highest survival rate (percentage) of any age group. Which age group had the second highest survival rate (percentage)?

• HINT: Switch the Show Values As option, % of Column Total.

• When you are done, clear the Pivot Table fields.

Group Summaries

Now we will find the average fare for each class of ticket.

1. Start by setting up the Pivot Table Fields as shown.

2. Click on a numeric value, and right click and then select Average in the Summarize Values By menu.

Lecture 5 In-class Exercise - Q12

Question 12. What was the average fare paid by 2nd class passengers on the Titanic?

HW 3 Demo

Using Worksheet 4 which includes data from last week, you will answer the following question in HW 3.

• How many passengers flew to Rapid City, SD in 2024?

1. Parse the ORIGIN-DESTINATION column into two columns.

2. Convert the data to a table (Insert > Table)

3. Create a Pivot Table with

   • DESTINATION in the Rows field
   • NO. OF PASSENGERSin the Values field.

Key Points from Today

Pivot Tables

• Lecture 4 and 5 demonstrate the use and efficiency of the Pivot Table tools.

Pivot Tables with Slicers

• Slicers are an efficient way to filter data with a large number of categories.

Useful Facts from Today:

• Parsing and Concatenating text should be done BEFORE creating an Excel Table.

• PivotTable data can be presented as counts or percentages.

• Sums can be presented as averages or ANY summary statistic to answer a question-

HW 2 was due Monday, 1/27/25 and HW 3 is due Monday, 2/3/25.

To submit an Engagement Question or Comment about material from Lecture 5: Submit it by midnight today (day of lecture).