• Due in early August

• Instructions often not available till mid July!

• Data must be entered in CUNYfirst by June 30th (or the last work day in June)

• Central IR Office (Biana) locks data on or shortly after July 1st

• Information entered after June 30 will not be included in the report

• Central IR Office (Betsy) runs the calculations after the data is locked and loaded and aims to get reports to colleges by mid July

• College Accessibility staff - check data and provide print disability and staffing numbers to their IR office

• College IR Directors - have approximately 2 weeks to check data and enter print disability and staffing numbers into NYSED IDEx system

• Central IR - locks and submits data by a few days prior to the due date.

Four items needed to ensure a student is counted…

1. Disability information (i.e., Disability Code on the Accommodation Request screen)
2. PREG student group at your college
3. ACTIVE and INACTIVE Effective Dates
4. Enrollment for the reporting academic year

Enrollment at your college is determined by both student disability information and the PREG student group entered in CUNYfirst

Any student record that does not have

1. a disability code, and
2. belong to the PREG student group at your institution and
3. have active dates corresponding to the reporting academic year and
4. is enrolled during the reporting academic year

will not be counted in a school’s enrollment.

Funding for accessibility services is in part determined by a college’s count of students with disabilities as reported to NYSED.

CUNY gets one lump sum and allocates to colleges based on these numbers.

Fall, Spring, Summer campuses

12-6 campuses

For example, the dates below apply to AY 2022-23:

• You can check your student records in the Students with Disabilities 2H2 Coding Tableau dashboard that I created last year.

• The dashboard can be accessed at: https://insights.cuny.edu/#/site/OIRA/views/2H2CodingForAccessibiltyDirectors/StudentswithDisabilitiesCoding

• Please note: your login to access the dashboard on our Tableau server is the same as your CUNYfirst login.

If you cannot login to the Tableau server or cannot see the 2H2 Coding dashboard after logging in, please email me your emplid at elizabeth.rosalen@cuny.edu so we can set up access for you.

Unfortunately, we have not yet been able to resolve the accessibility issues with this dashboard, so if you are using a screen reader or cannot access the data in the dashboard for any other reason, please email me at elizabeth.rosalen@cuny.edu and I can send you your data in csv or excel via Tumbleweed.

In July, when you receive confirmation from me that your enrollment data has been uploaded to NYSED and is ready for you (AND NOT BEFORE), please work with your campus Institutional Research office to submit the following items into NYSED’s Information Data Exchange (IDEx) system:

• A count of students with Print Disabilities
  • one number
    • total count of students with print disabilities
• Accessibility Office Staff Information
  • two numbers
    • total count of staff regardless of whether they are full or part time
    • FTE equivalent based on the staff report in the total

Examples:

• A 9-month, full-time professional staff position that is also 60% responsible for academic advising students with disabilities would be counted as 1 position in the unduplicated total and FTE calculated as: 9 months/12 months X .6 = .45 FTE

https://rpubs.com/betsyrosalen/NYSED_2H2